SAP Mail to Fax Communication

SAP-Mail to Fax – simply clever

This is how easy it is to send a fax from SAP

SAP-Mail to Fax – The fax machine has long been regarded as the epitome of modern office communication, but it was only the triumph of e-mail that finally replaced the fax machine as the primary electronic means of communication in everyday work. The fax still has its justification today, in combination with an e-mail to fax service, the advantages of both technologies can be combined profitably. E-mail to fax means sending a fax via an e-mail account.

So instead of sending letters, documents or pictures via a physical fax machine, sending a fax with Mail to Fax is just as easy as sending e-mail.

The only disadvantage of Mail to Fax: If you want to send documents or pictures, they must already be available electronically. Text can of course also be created directly in the e-mail program, but images and other documents must first be scanned. In most cases, however, photographing with smartphones that are ubiquitous nowadays is enough.

For Mail to Fax, it is also important to take a look at the supported file formats, which can also be faxed as an e-mail attachment. However, common file types such as PDF, JPEG, PNG or Microsoft Office files, especially Word files, should no longer cause problems with e-mail to fax these days. Once the fax has been created in the e-mail program, it is then sent as an e-mail to the mail to fax provider, including the fax number of the recipient, who then sends it to the recipient via its own fax server as a normal fax.

Send fax from SAP with the MailCenter

The biggest advantage of Mail to Fax is obvious. After all, this procedure does not require your own fax machine to buy, wait, and configure. Another advantage over traditional fax machines is the mobility of Mail to Fax – configured on a laptop or accessible via a web interface, faxes can be sent from anywhere an Internet connection is available. In addition, one should not neglect the time advantage. Especially for documents with multiple pages, classic fax machines have to scan every single page for a long time, which can take several minutes.

The sending of faxes by mail to fax, on the other hand, is done on the sender’s side with the same simple click as sending an e-mail. In addition, Mail to Fax, properly configured, can not only send faxes, but also receive them. This makes e-mail and fax communication easy to handle via a uniform and familiar program.

Even if, strictly speaking, this is a legal grey area, the fax is still regarded as the legally secure form of communication compared to the e-mail, especially in the case of contracts – simply because of the signature provided. So the fax will not disappear completely from office communication in the future. Mail to Fax is therefore primarily aimed at companies that continue to rely on faxing, but at the same time are looking for a cheaper, more flexible and mobile alternative to the classic fax machine.

Why choose our add-on? The MailCenter mail-to-fax add-on is an easy-to-implement standard solution. Easy to set up and use. You immediately benefit from the simplified and accelerated approval processes. Guaranteed!

Make the most of the potential of digitalization for your company! This will lay the foundation for staying competitive in the long term. We help you with digital topics with practical problem solutions and innovative approaches.

Do you have any questions about this? Want to learn more about how you can use a Mail to Fax service with SAP? Just contact us! We look forward to seeing you.

System requirement

• Product versions from:
  • EHP2 FOR SAP ERP 6.0
  • SAP ERP 2005
  • SAP NETWEAVER 7.4
• Software component versions from:
  • SAP_BASIS | SAP Basic Component | Release 7.4
  • SAP_APPL | SAP Logistics and Accounting | Release 600
• For SAP S/4HANA from SAP S/4HANA ON-PREMISE 1511