Install and get started – MailCenter Extension SAP XRechnung
The solution for suppliers of public buyers (and from 2025 also for B2B).
Create SAP XRechnung
Our MailCenter E-Invoice add-on enables companies to create, process and send XRechnungen directly in their SAP system – quickly, easily and in compliance with legal requirements. Existing SAP systems are not designed for the creation and processing of e-invoices by default. With our add-on, you can generate your invoices correctly, efficiently and in compliance with the law. All you have to do is add our extension to your SAP system and configure it briefly. Our solution integrates seamlessly with your existing SAP system, helping you meet new requirements and increase operational efficiency.
What is XRechnung?
The XRechnung is a standardized format based on the European standard EN 16931. It was developed to ensure the uniform and automated exchange of invoice information between companies and public administrations in the EU.
Why is XRechnung becoming increasingly important for companies?
With the increasing digitization of accounting and the legal obligation to accept electronic invoices in the public sector, XRechnung is becoming essential. It enables automated processing, reduces administrative effort, minimizes errors and lowers costs. In addition, the use of electronic invoicing contributes to sustainability by reducing paper consumption.
E-invoicing obligation from 2025
From 2025, the e-invoicing obligation in Germany will be extended to the entire B2B sector. All companies will then have to issue invoices electronically and in XRechnung format. This regulation promotes digital transformation, increases efficiency and transparency in accounting, and forces companies to modernize their processes.
Are you looking for a simple solution for sending electronic invoices in SAP ECC or S4/HANA? Then our MailCenter software is the right choice. If you have any questions, please do not hesitate to contact us.
Background and Introduction – Video
“The fact that you can combine invoices and attachments within one email is a major advantage of the solution for us.”
“Thanks to its dialog options, the MailCenter also ensures better accounts receivable management and clean, always up-to-date master data in our accounting”
★★★★★
XRechnung and ZUGFeRD – “With the MailCenter, we are advancing digitization in the company.”
Wolfgang Scheffler, SAP Senior Consultant Logistics/Accounting (Project Management) | Duisburger Versorgungs- und Verkehrsgesellschaft mbH
Success Story
Advancing digitalization and meeting legal requirements.
DVV | Read the success story >
Success Story
Relationship management by sending invoices.
Pneuhage Group | Read the success story >
xml file to Leitweg ID 123456XX
Do you have any questions about the product? We would be happy to advise you in a personal conversation.
Starting situation
The XInvoice specifies a digital format for electronic invoicing. It was determined by the IT Planning Council for the Federal and State Governments.
In this way, Germany is creating a uniform format for electronic invoicing. This is in line with the requirements at European level under EU Directive 2014/55/EU. As an electronic invoice, only this format is accepted by all contracting authorities in the public sector.
Conventional invoicing by paper or simple PDF is no longer possible. Each country has its own peculiarities and formats.
E-RECHNUNG.GV.AT is the method of sending electronic invoices to the public administration. Companies in Austria.
From 2025, e-invoicing will be mandatory in Germany. XRehnung can also be used for this.
More details in the blog: XRechnung Standard.
Motivation – electronic invoicing directly from SAP ERP
Due to the obligation to use digital invoices, we have developed an extension for XRechnungen and ZUGFeRD for our MailCenter customers. Our goal is the optimal exchange of electronic invoices between business partners and authorities.
This solution is fully integrated with SAP ERP. This allows you to create, validate and send invoices according to the German XInvoice format. The creation takes place directly in the course of invoicing with SAP.
If you send electronic invoices directly from SAP to your customers, this has decisive advantages:
We have developed a solution
This enables e-invoices to be sent via the MailCenter. The solution is suitable for SAP ERP ECC 6.0 and S/4HANA.
With our application, customers can easily generate and transfer XRechnungen and ZUGFeRD directly from the SAP system. This is because the add-on is seamlessly integrated into the system. In addition, it can be flexibly adapted to the respective business process.
MailCenter’s E-Bill add-on is a powerful extension for SAP ERP ECC 6.0 and S/4HANA systems. It enables the easy creation of electronic invoices such as XRechnungen and ZUGFeRD. This integrated application streamlines the invoicing process and provides flexibility and adaptability to various business needs.
Other features:
Certified Peppol Access Point
MailCenter is proud to be certified as a Peppol Access Point, which ensures secure and compliant electronic invoicing.
We are certified Peppol Access Point
What is Peppol?
The Pan-European Public Procurement OnLine (PEPPOL) is an international project. It is used to standardise cross-border, electronically supported public procurement procedures within the European Union.
The aim is to speed up the electronically supported public tendering and procurement process and thus save costs.
PEPPOL supports E-invoicing Directive 2014/55/EU. HOWEVER, PEPPOL is not limited to the exchange of invoices (E-Invoicing) such as ZUGFeRD. It covers the entire electronic procurement process.
PEPPOL allows the exchange with all registered partners in the network via a connection. Access is via so-called access points.
Benefits of PEPPOL
PEPPOL brings benefits to public and private organizations. Some of the key benefits include:
More details in the blog: Peppol Network.
Scope of the solution
The application is available in German and English.
In addition to the provision of the programs, we take over the initial setup.
Available for outgoing and incoming invoices.
In any case, the program is easy and quick to implement.
You don’t need any other hardware or software.
Our services
Implementation – Quick setup of the integration through standardized procedure
The initial setup takes place after delivery of the application on the basis of a standardized project roadmap.
Based on a predefined questionnaire, we determine your requirements. This information will be used to adapt the product to your needs. We have incorporated the experience gained from a variety of customer projects into this implementation guide. More specifically, the standardized approach speeds up implementation and conserve your resources.
After the import of the transports and the configuration in your test system, the briefing takes place.
You will receive extensive documentation of the technical settings as well as a compilation of the application functions.
During the test phase, the go-live and the operational phase, you will receive support from our team.
With our development services, we provide regularly updated versions of the program. Every customer gets access to our customer portal. Here you will find all documents and documentation as well as the patches.
Technology
System requirement
Product versions from:
Software component versions from:
For SAP ECC as well as for S/4HANA (from SAP S/4HANA ON-PREMISE 1511) and S/4HANA private cloud
